Admin Specialist
If this opportunity does not align with your current interests, we kindly ask you to consider sharing this job description with your network, as someone within your connections may benefit greatly from it.
Email: pmcplconsultant@gmail.com | cv@pmcpl.com
About Client: A world's largest provider of fleet of steel Intermediate Bulk Containers
___________________________________________________________________________
Position: Admin Specialist
Location: Navi Mumbai
Reporting To: Regional HRBP Criteria: Any graduate with 2+ years of relevant experience in Administration.
Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint).
Knowledge: Familiarity with SAP software for PO creation is preferred.
Competencies:
● Good communication and interpersonal skills.
● Multitasking ability and time management skills
● Attention to detail and organizational accuracy.
● Proactive approach to problem-solving and facility maintenance.
Organizational Relationships:
● Internal Liaisons: Regional HRBP, Country Manager, employees, and internal teams.
● External Liaisons: Vendors, maintenance teams, and service providers.
Job Purpose: Responsible for overseeing day-to-day office operations, vendor management, and providing essential support to the HR department. Will manage office facilities, procurement, and employee engagement activities to ensure a productive work environment. Requires a high degree of multitasking, attention to detail, and the ability to coordinate effectively with internal teams and external vendors.
Key Responsibilities:
Office & Facility Management:
● Oversee the maintenance and upkeep of office premises to ensure a professional environment.
● Manage the maintenance of electrical equipment and office assets, including AC units, refrigerators, and fire extinguishers.
● Ensure the upkeep of company vehicles, including timely servicing, insurance renewals, and PUC certification.
● Monitor housekeeping requirements and ensure pantry hygiene and services are maintained regularly.
● Coordinate office leases, licensing, and other necessary paperwork.
Vendor & Procurement Management:
● Lead vendor management processes, including sourcing quotations, negotiating terms, and finalization with management
● Manage and track office supplies, stationery, and housekeeping products on a daily basis
● Handle IT-related procurement, including laptops and hardware, in coordination with the local IT team.
● Track under-warranty equipment issues and follow up with technical support teams for resolution
● Ensure the creation of Purchase Orders (PO) in SAP and manage vendor agreements.
HR Operations & Employee Support:
● Assist HR in planning and executing employee engagement activities, including "fun and joy" events.
● Coordinate onboarding logistics such as ID cards, business cards, building access, and welcome kits.
● Support HR with employee relieving formalities and the monitoring of attendance software records.
● Coordinate with designers to create and approve e-cards for various festivals.
● Support the procurement of annual health insurance (GHI & GPA) and workmen’s compensation quotes.
Finance & Travel Coordination:
● Manage petty cash payments and submit monthly claims via the expense management portal.
● Verify and process vendor invoices, ensuring timely follow-up with the accounts department for payments.
● Maintain organized filing systems for all bills, invoices, and administrative documentation.
● Manage travel requirements and coordinate with travel vendors as needed.
To apply for this job, send your resume on pmcplconsultant@gmail.com